Send documents automatically
EDS - Electronic Delivery Solution
EDS - secure sending of electronic documents
Define dynamically what is sent to whom, when and how
Every company sends a large number of invoices and other business documents by traditional post every day. Despite the arrival of digitization in many business areas, the dispatch of documents is still stuck in old structures.
On the way to the digital future, business documents should also be sent digitally, also because of the high costs for postage and material - with EDS, the Simova Extension for Microsoft Dynamics 365 Business Central-based ERP systems.
EDS offers these advantages
Significant cost savings by dispensing with postage and material
Fast return on investment thanks to short implementation times
No loss of personal customer contact thanks to personalized emails
Easy to use and configure the extension directly from Business Central
Uniform layout and professional appearance
Acceleration of order processing through automation of work steps
Future-proof thanks to standard formats such as ZUGFeRD and XRechnung (available soon)
Individual adaptation of recipient information - your contact person receives the data he needs
Increased transparency through the possible integration into our DMS solution
Easy integration and application
The EDS solution is integrated as a fact box in Business Central. This can be used to send a document directly from the Business Central system. In addition, the desired shipping information is displayed for each receipt. The overview is never lost, as all shipping information is recorded uniformly in the system.
Different output types
Most companies send traditional mail via email. However, this is not the only EDS shipping method
Rather, other output types such as FTP, file storage or web service transfers can be carried out.
Future security through configurable attachments and standard formats
The EDS solution can not only send PDF attachments, reports from Business Central can also be added as Word or Excel via configuration for sending.
With the PDF / A format, standards such as ZUGFeRD and XRechnung will soon be possible. In addition, attachments can be added from the file system or directly from the DMS by Simova solution.
If XML ports are required, they can simply be attached as an object type from Business Central. This broad spectrum enables many possibilities to deliver the desired file / document form to the recipient.
Manual or automatic dispatch
If the dispatch is to take place fully automatically, this can also be achieved with the EDS by Simova solution.
Whether when changing or booking a document (e.g. sending the order confirmation after the change from an offer), the EDS is integrated in the process and sends the necessary documents automatically
The process can take place completely in the background, which means that internal resources can focus on topics other than sending documents
Templates for sending e-mails
Customizable e-mail templates are available for sending e-mails. If the documents are to be sent by e-mail, personalized e-mail templates can be set up directly in Business Central. These contain freely configurable placeholders that are filled directly from the system. If, for example, the customer name, the invoice number and the due date are to be specified when the invoice is sent, this can simply be added to the template. The information is filled in automatically and directly from Business Central when sending.
Send documents from the DMS automatically and based on rules
Use our EDS solution to automatically send documents from the Document Management System (DMS) easily and conveniently based on definable rules.
The Simova extension "DMS to EDS" enables you to send documents directly from the DMS solution integrated in Business Central.
Is your ERP system compatible with our solutions?
Our solutions are available for both Microsoft Dynamics 365 Business Central and Dynamics NAV. More information about compatibility can be found here.